§ 19-234. Same—Procedure.

(a)

The director of finance shall publish a notice of call for bids at least once in a newspaper of general circulation in the city containing:

(1)

A description of the work to be performed or the product to be purchased.

(2)

The location where copies of plans, specifications, and other contract documents may be examined.

(3)

The time and place where bids will be received and time and place where bids will be opened.

(4)

A statement that the city reserves the right to reject any or all bids and to waive any informalities or irregularities therein.

(5)

A statement that the director of finance may require that no bidder may withdraw a bid for a period of up to forty-five (45) days after the date and hour set for opening bids, but that a bid may be withdrawn up to twenty-four (24) hours prior to expiration of the deadline for submitted bids.

(6)

A statement setting forth requirements for bid bonds and performance, labor, materials, bonds, product liability coverage warranty, and worker's compensation.

(b)

Bids not submitted by the required deadline are ineligible for consideration and will not be opened, but the finance director may waive the deadline.

(c)

Bids shall be opened by the director of finance and recorded at the time and place provided in the advertisement for bids, in the presence of the bidders and the city manager or a representative.

(d)

Bidders may inspect the bids after they are opened in accordance with provisions of the Colorado Public Records Act.

(e)

Confidential data, if identified as such, will be held confidential upon request, if the request is made as part of the bid and if the city attorney determines that the data meet the requirements of the Colorado Public Records Act.

(f)

The city clerk shall preserve all bids, proposals, advertisements, circulars, and correspondence relating to the purchase of supplies for at least three (3) years as matters of public record.

(g)

The director of finance is not required to maintain a bid list. The only formal notice of a call for bids is that published in a newspaper of general circulation in the city as prescribed by subsection (a) of this section. When the director of finance determines that it is necessary, additional publication may be made in such magazines, journals, or newspapers which may be necessary to guarantee the most broad exposure to the providers of the goods and services so desired.

(Ord. No. 30-1995, 11-28-95, eff. 12-8-95)